Microsoft Word 2007 – Home Tab

Home Tab

This tab is the basic word processing tool, for example, size, font, color, style, etc. You will find that we use this tab most of the time.

Font Group:

This Group contains The following Option;

Font List:

Select the text you wish to modify.

Click the drop-down arrow next to the font style box on the Home tab. The font style drop-down menu appears.

Move your cursor over the various font styles. A live preview of the font will appear in the document.

Click the font style you wish to use. The font style will change in the document.

Font Size:

Select the text you wish to modify.

Click the drop-down arrow next to the font size box on the Home tab. The font size drop-down menu appears.

Move your cursor over the various font sizes. A live preview of the font size will appear in the document.

Left-click the font size you wish to use. The font size will change in the document.

B (bold) Command:

This command is used to make text bold.

I (Italic) Command:

This command is used to make text Italic.

abc (Strikethrough) Command:

These commands insert the line in the selected text. Just like Pakistan

X₂ (Subscript) and X² (Supper script) Command:

Superscript and subscript refer to numbers that are positioned slightly higher or slightly lower than the text on the line. For example, a footnote or endnote number reference is an example of superscript, and a scientific formula might use subscript text.

Select the text that you want to format as superscript or subscript.

Do one of the following:

On the Home tab, in the Font group, click Superscript. Or press CTRL+SHIFT+=.

On the Home tab, in the Font group, click Subscript. Or press CTRL+=.

Clear Formatting command;

Clear all the text formatting from the selected text leaving the plain text.

Line Color and Text color:

Select the text you wish to modify.

Left-click the drop-down arrow next to the font color box or Line-color box on the Home tab. The font or Line-color menu appears.

Move your cursor over the various font colors. A live preview of the color will appear in the document.

Left-click the font color you wish to use. The font color OR line will change in the document.

(Change Case) List:

This command is used to change the writing case of the text.

To Change the Text Case:

Select the text you wish to modify.

Click the Change Case command in the Font group on the Home tab.

Select one of the case options from the list.

Grow font Command

Shrink Command:

This command is used to decrease the font size. To decrease the font size

Select the text

Click on Home Font Group and shrink button

Grow Font

This command is used to increase the font size. To increase the font size

Select the text

Click on Home Font Group and Grow Font button

Paragraph Group:

Aligning Text:

To change the alignment of text, first, select it, then select the

Home tab, Paragraph group and click one of the alignments.

Align Left (Ctrl+L): For Left Alignment

Align Right (Ctrl+R): For Right Alignment

Align Center (Ctrl+E): For Center Alignment

Align justify (Ctrl+J): For Center Alignment

Indenting Text

Do not indent text with the space bar. On the Home tab, Paragraph Group,

Click the Increase Indent button or decrease the indent button to indent a complete paragraph.

To indent just the first line, select the paragraph, and then drag the First Line Indent on the ruler. (If the ruler is not visible, click the View Ruler button at the top of the right-hand scroll bar.)

Line Spacing:

On the Home tab of the ribbon, look for the paragraph group. Then click on the Line Spacing button, as shown in the image below.

Select your desired line spacing. By default in Word 2007, the line spacing is set to 1.15. From this menu, you can select to have your line spacing set to 1, 1.15, 1.5, 2, 2.5 or 3. If you want more granular line spacing (say 1.63, 1.05 or maybe 12pt or 23pt or anything like that), you can click on the Line Spacing Options item in the Line Spacing Menu.

Borders and Shading

Borders and shading help you to emphasize information and guide a reader’s eye through a document. When adding borders and shading, remember that they are both applied to entire paragraphs. This document covers the following options for adding borders and shading to paragraphs.

Borders and Shading Options: Ribbon Option

Borders and Shading Options: Dialog Box Option

Borders and Shading Options: Ribbon Option

Use the Home command tab to quickly add borders and shading to paragraphs or on the selected text. Both borders and shading can be applied to the same paragraph.

Adding Borders and Shading

From the Ribbon, select the Home command tab Within the Paragraph section, the Shading, and Border options are available.
Select the paragraph(s) or text to which you want to add shading and/or border(s)
To add a border, click BORDERS select the desired border option
To add shading, click the next to SHADING select the desired shading option

Removing Borders and Shading

Select the paragraph containing the border or shading you want to remove
To remove the border, click BORDERS select No Border
To remove the shading, click the next to SHADING select No Color

Borders and Shading Options: Dialog Box Option

To view the Borders and Shading dialog box:

Select the paragraph(s) or text to which you want to add shading and/or border(s)
From the Ribbon, select the Home command tab
Within the Paragraph section, click BORDERS select Borders and Shading (from appearing list0 The Borders and Shading dialog box appears.

Adding Borders

Select the Borders tab
From the Style scroll box, select the desired border style
From the Color pull-down list, select the desired border-color
From the Width pull-down list, select the desired border width and Click OK

Adding Shading

Select the Shading tab
From the Fill pull-down list, select the desired fill effect
OPTIONAL: Under Patterns, from the Style pull-down list, select the desired pattern style
OPTIONAL: Under Patterns, from the Color pull-down list, select the desired pattern color and Click OK

Inserting Bullets and Numbering

There’s more than one way to start a bullets list, but one of the most popular is where you automatically create lists as you type. If you need a bulleted list, just type an asterisk (*) followed by a space. The asterisk turns into a bullet and your list is started. When you’ve finished typing the first item in your list, press ENTER and a new bullet will appear on the next line.

To automatically create numbered lists, type the number one and a period (1.), followed by a space. This is new for Word 2007; in previous versions, you had to press ENTER before the list started.

Every time you press ENTER at the end of the list you get a new bullet or number, but if you press ENTER again, the last bullet or number disappears and you’re ready to start a new paragraph on a new line.

The Bullets & Numbering buttons in the ribbon-based versions of Microsoft Word are found in the Paragraph section of the Home tab. Each has a drop-down menu featuring the gallery of built-in choices (it will also show you ones you’ve used recently), as well as menu items for creating your own numbering scheme:

To use the default bullets or numbering simply click the bullet button or numbering button
This will then be added to your document and will continue with each press of the enter key.
Click the button again to turn this off.
You can also apply bullet points or numbering at a later stage by highlighting the required text and click the button.

To Remove Bullets and Numbering

Highlight the text and click the bullet or numbering button and select none to remove bullets or numbers.
You can also remove a bullet by placing the cursor next to the bullet and pressing the backspace key.

Formatting

Various different styles of bullets and numbering systems can be accessed by clicking the down arrow on the numbering or bullet button. For a wider choice, click define a new bullet or define a new numbering system. Here you can use pictures, symbols and different fonts for your lists.

Change the starting number

First, highlight the list
Right mouse clicks on the highlighted list and select Set numbering value.
Set Value will change the first number in the list. Here it is set to 2.
You can also start a new list or continue from the previous list numbers.

Sorting a List

Word 2007 has a number of options for sorting lists. This can be lines of text, paragraphs, numbers or actual lists of data.

Highlight the items to be sorted
From the Home, tab selects the sort button from the paragraph group.
Then various options can be picked, sorting both ascending and descending.
You can also sort by more than one option.
Once you have selected the options you require click ok.

Word 2007 Indenting

Indenting allows you to control the amount of blank space to the left and right of the individual paragraphs of your Word 2007 document. There are four basic types of indenting in Word 2007: Left indent? Every line of the paragraph is spaced a set amount away from the left margin. This paragraph is formatted with a half-inch left indent. The document has a one-inch left margin, and the text of this paragraph is set in an extra half-inch from that.

Right indent Every line of the paragraph is spaced a set amount away from the right margin. This paragraph is formatted with a half-inch right indent. The document has a one-inch right margin, and the text of this paragraph is set in an extra half-inch from that.

The first-line indent The first line of the paragraph is spaced a set amount further away from the right margin than the rest of the lines of the paragraph. This paragraph is formatted with a half-inch first-line indent. The first line is indented one-half inch away from the left margin, and the rest of the lines of the paragraph reach the margins.

Hanging indent Every line after the first line of the paragraph is spaced a set amount further away from the right margin than the first line. This paragraph is formatted with a half-inch hanging indent. The first line of the paragraph reaches the margins, and the rest of the lines in the paragraph are indented one-half inch.

Adjusting Left and Right Paragraph Indentation from the Ribbon

Increase Right Indent – Select the paragraphs you wish to indent. On the Home tab, in the Paragraph group, click on the Increase Indent icon to increase the right indent one-half inch. Decrease Right Indent Select the paragraphs you wish to format. On the Home tab, in the Paragraph group, click on the Decrease Indent icon to decrease the right indent one-half inch.

Setting Left and Right Indents Select the paragraphs you wish to indent. On the Page Layout tab, in the Paragraph group, type the size of indentions you want in the Left and Right fields (Or click on the up or down arrows within the Left and Right field boxes to adjust the indent 0.1 inches at a time).

Adjusting Indentation from the Paragraph Dialogue Box

Notice the small icon in the bottom right-hand corner of the Paragraph group. Clicking on this icon opens up the Paragraph dialogue box.

First, select the paragraphs you wish to indent.

Then, on the Home tab, click on the small dialogue box icon in the bottom right-hand corner of the Paragraph group to open the Paragraph dialogue box.

You can type the size of left or right indents you want in the Left or Right fields, or you can click on the up and down arrows on the right side of those fields to adjust the size 0.1 inch at a time.

The Special drop-down field box allows you to choose between First line and Hanging indents, and the by field allows you to set the size of the first line or hanging indent.

Click OK to apply the changes you have made.

Adjusting Indentation from the Ruler

You can adjust the indentation of paragraphs using the slider controls located on the ruler. When the ruler is turned on, it appears just below the ribbon. (To turn on the ruler, click on the View tab and put a check in the Ruler checkbox on the Show/Hide group.) Clicking and dragging the upward pointed slider along the ruler moves the left indent. The downward pointed slider will move along with it. Clicking and dragging the downward pointed slider adjusts the indentation of the first line in the paragraph (the left indent slider will remain in place as you drag the first line slider). There is also another slider (not pictured here) on the right side of the ruler for adjusting the right indent.

Styles in MS word

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents.

Apply Styles

There are many styles that are already in Word ready for you to use. To view, the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:

Select the text
Click the Styles Dialog Box
Click the Style you choose

Creating New Styles
you can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles.

New Styles
to create a new style:

Click the Styles Dialog Box
Click the New Style Button
Complete the New Style dialog box.
At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

Style Inspector
To determine the style of a particular section of a document:

Insert cursor anywhere in the text that you want to explain the style
Click the Styles Drop Down Menu
Click the Style Inspector Button

Finding Text

Word allows you to find specific text in a variety of ways. You may choose to view each occurrence of the text individually; see all occurrences selected at once, or highlight all occurrences even after the Find and Replace dialog box is closed.

Accessing the Find and Replace Dialog Box

To find text, you must first access the Find and Replace dialog box.

Windows: From the Home command tab, in the Editing group, click FIND or press Windows: Press [Ctrl] + [F]

Finding Individual Occurrences

In the Find what text box, type the text you want to search for
Click FIND NEXT
The first occurrence of the text is highlighted.

To highlight all occurrences:

This option will highlight all occurrences of your text until the Find and Replace dialog box is closed.

Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for:
Click Reading Highlight and select Highlight All

To clear all highlighting:

Access the Find and Replace dialog box
Click READING HIGHLIGHT select Clear Highlighting
All highlighted text returns to normal.
To close the Find and Replace dialog box, click CLOSE
OR
Click CANCEL

Replacing Text

Word allows you to choose how to replace text in your document. You may choose to replace all occurrences of a particular word or phrase or look at each occurrence before deciding which to replace.

Accessing the Find and Replace Dialog Box

From the Home command tab, in the Editing group, click REPLACE
The Find and Replace dialog box appears, with the Replace tab displayed.
Access the Find and Replace dialog box
In the Find what text box, type the text you want to be replaced
In the Replace with text box, type the text that you want to insert
Find the first occurrence of your text, click FIND NEXT
The first occurrence of the text is highlighted.
Now select the Replace Button. If you want to replace all word match with your text then click on Replace All.

Advanced Options

Word provides additional options to further refine your search.

The following list defines the available search options:

Search
Selects whether Word should search for instances of the text below the insertion point (down), above the insertion point (up), or throughout the entire document (all). The default choice is down.

Match case

Returns only those instances of the text that have the same case (i.e., uppercase or lowercase) as the text in the Find what text box.

Find whole words only

Returns matching whole words only. Word will not return words that contain your text within them.
EXAMPLE: If you search for this option will ensure that words such as theater or theme are not included in the search results.

Use wildcards

By using certain characters, allows you to search for very specific words or phrases.
EXAMPLE: Searching for the bill will find words with anyone character between b and ll, such as ball, bill, and bull.

Sounds like (English)

Searches for both exact matches of your text and other text that may sound or look similar to your text.

EXAMPLE: Searching for color will find the words collar and caller.

Find all word forms

Searches for all related forms of your word.

EXAMPLE: If you search for is, Word would also find the forms was and were.

Format
It allows you to search for text with specific formatting, as well as replace the text with specific formatting.
EXAMPLE: If you search for occurrences of the word sincerely that were in Times New Roman font, you could replace them with the words Yours Truly in Calibri font.

Special
It allows you to search for special characters (e.g., dashes or paragraphs), as well as replace them in your document.

No Formatting

This will clear any formatting requirements (e.g., searching for text in a specific font) that were set in previous searches.

Windows only:

Match Prefix

Searches for words beginning with your entry.

Match Suffix

Searches for words ending with your entry.

Ignore punctuation characters

Returns text that is similar to your text, but contains punctuation within it.
EXAMPLE: If you search for recreated, your search results would also include instances of re-created.

Ignore white-space characters

Finds text that is similar to your text, but may contain spaces in different places.
EXAMPLE: If you search for Annemarie, your search results would also include instances of Anna Marie.