Under explicit conditions, you can recall your emails in the Outlook desktop application. This is very valuable if you don’t need the beneficiaries to read a specific message or you have a replacement message for them.
The strategy to recall such Outlook emails are demonstrated below. The only condition is that both the sender and the beneficiary should using Microsoft 365 or Microsoft Exchange email accounts. For instance, this method would just work for the employees of a similar association who are using the Outlook program.
Steps to Recall the Outlook Email
After sending the email, check if it’s as yet in the Drafts folder of your Outlook Mailbox. These are incomplete messages which can be erased, so you don’t need to stress over them being sent.
However, if the email is appearing in the “Sent” folder, there isn’t a lot you can do to keep it from being read by the beneficiary. Such emails are especially hard to recall if the beneficiary has just gotten an alarm on their PC, laptop, or Outlook mobile application. However, if it’s been only a couple of seconds or minutes, you can take a chance and attempt to recall the email. These screenshots are for Outlook 2020 desktop, however, these strategies will work all the way back to Office 2007.
Go to the “Sent” items folder of the Outlook desktop application. Double tap the email to open it. This will open another window as demonstrated below. Go to the “three-dot” menu to the right of the email under the “Message” tab. In “Actions,” you can see the option, “Recall this message.”
The idea of message recall in Outlook is to erase or replace copies of the message in beneficiary inboxes just if the message has not been understood as of now.
What Happens After You Recall the Message in Outlook?
When you recall the message from Sent Items in Outlook, you have two options: either erase the unread copies of the message or erase and replace the unread copies with another message. You can allow Outlook to infrom you whether the recall succeeds or fails for every recipient.
The message recall activity will be unmistakably shown in the Sent Items of your Mailbox. If you’ve replaced the message, it will show an alert: “This is the latest rendition, yet you made changes to another copy. Click here to see different variants.”
If the Recipient is a Microsoft Outlook user inside a similar association, the message will be effectively recalled. Assuming the original message hasn’t been read, the original message is erased, and the recipient is informed that you, the sender, erased the message from their mailbox.
However, If the original message is set apart as read (seeing in the Reading Pane doesn’t count) when the recall message is prepared, the recipient is informed that you, the sender, need to erase the message. However, the message remains in the recipient’s Outlook folder.
Obviously, if the recipient is a non-Outlook user, the recall method won’t work under any condition. The recipient will have the option to see your original as welll as the recall messages each time they open their inbox.
If you need to keep away from issues with sending unwanted emails in Outlook that can’t be recalled, it’s better to use its “Send Later” function and timetable the email in advance.
Contrasted with Outlook, Gmail has a more adaptable methodology to manage emails that must be unsent.
Please feel free to give your comment if you face any difficulty here.